Printing (Finland)

Template for Finnish print service

By default, invoices sent through the print service use a Maventa-generated invoice template. This template is optimized for efficient processing, complies with all technical requirements, and is designed to fit the envelopes used by the printing service provider in each country. Customers can personalize this template by adding their company logo.

Example of Maventa template for Finnish prints.

As an alternative, customers may use their own invoice image either for all printed invoice or on a per invoice basis. When using own image, Maventa automatically adds a cover sheet with the recipient’s address details. This ensures proper alignment with the envelope window. The cover sheet is counted as an extra page and is billed accordingly.

There is also an option for Finnish companies to exclude the cover sheet from the prints. In that case the sender is not only responsible for making sure their invoice image meets the layout rules but also to make sure to follow the position requirements for the receiver’s address details so that those fit perfectly to the envelopes used in Finland. Contact support to confirm your layout and to enable this setting.

If you use your own invoice image without coversheet make sure to familiarize youself with the PDF layout rules by Posti. Addition to Posti as the mail distributor, there is also Jakeluyhtiö Suomi Oy (JYS) which have few additions to the Posti rules. Difference is the tracking barcodes they print on the invoice image, see the JYS rules merged with the Posti ones.

Color printing

Customers can choose whether all invoice images should be printed in color or in black & white (via API or UI). By default, invoices are printed in Finland with black & white. If color printing is enabled, it will be billed based on the total number of pages in the invoice, regardless of how many pages actually contain color.

In addition to the company-level setting, it is also possible to define the color option for individual invoices when sending via the API.

To enable color printing for all invoices from a company account, use the PATCH /v1/company/setting. In the send_invoice_print block, set the parameter color_scheme to COLORED. To revert to black & white, set color_scheme to BLACK_AND_WHITE.

Attachments

Printing of attachments is disabled by default with following rules:

Up to 3 separate attachments are allowed (maximum of 4 files including the invoice image).
Only PDF format is allowed.
Maximum size per attachment: 50 MB.
Total maximum number of pages: 110.

If these limits are exceeded, all attachments will be discarded. The sender will be notified by email, but the invoice image itself will still be printed.

Note! There is an extra charge per page printed.

Envelope sizes

The Finnish printing service uses two envelope sizes:

For invoices of up to 9 sheets, a smaller C5 envelope is used.
For invoices exceeding 9 sheets, a larger and more expensive C4 envelope is used.

Since all invoices are printed double-sided, an invoice must have more than 18 pages before it exceeds 9 sheets and requires the C4 envelope.

Note: If the sender’s own invoice image is used without coversheet the cover sheet added by Maventa is counted as one page.

Delivery schedules

Invoices that are sent to Maventa before 24:00 will get printed, processed and enveloped overnight and handed over to the mail distributor the following morning. Production does not take place during the weekends and holidays.

Delivery depends on the selected letter class. For Finnish companies sending domestic letters, there are two options: Priority and Economy (default). The letter class can be adjusted either via API or UI.

For Finnish domestic letters, the practical difference between Priority and Economy classes is nowadays often minimal due to regional delivery schedules. these can have more impact on when the recipient receives the invoice than the selected letter class. Priority may still provide benefits for business-to-business invoices, but for consumer invoices, the recipient’s delivery schedule is usually the main factor.

For international letters, only priority is available.

To change the letter class use PATCH /v1/company/setting method and set send_invoice_print[letter_class] to PRIORITY or ECONOMY.
To define the letter class for a specific invoice use POST /v1/invoices method and set print_settings[letter_class] to economy or priority.

OmaPosti

OmaPosti is an application that allows consumers to receive their letters electronically instead of in a paper form. In case a consumer invoice is going to print, our print service provider will do a look up towards the OmaPosti consumer registry. When a consumer has an active OmaPosti account and has not opted out of receiving digital letters from a sender in question (based on the Maventa account’s OVT code), the invoice will be redirected to the consumer’s OmaPosti account instead of being delivered as a paper document.

To determine if a consumer has an OmaPosti account, a combination of consumer name and postal address or social security number is used for identification. It is good to keep in mind that while a social security number (SSN) can be used as an identifier, it is highly recommended not to include such sensitive information on invoices.

It is also possible for the sender to exclude an invoice from being sent through the OmaPosti route:

To prevent using OmaPosti route for an invoice use POST /v1/invoices method and set print_settings[prevent_digital_post] to true.

Automatic e-instruction page

When enabled, every invoice printed using Maventa’s PDF template is automatically accompanied by an instruction page, guiding your customer on how to receive invoices electronically instead of on paper. This instruction page is provided at no extra cost.

To enable the automatic e-instruction page, use the PATCH /v1/company/setting method. Under send_invoice_print block set the parameter marketing_page to true.